Accounts Payable Specialist

What you'll do:

• Invoice processing: Manage roughly 200–300 invoices per week; verify vendor, invoice number, date, amount, entity, PO, and coding using approved guidance; investigate duplicate alerts before processing

• Matching and controls: Perform two-way and three-way matching; verify receipts, service approvals, payment terms, tax, freight, and exemption support; resolve or escalate discrepancies before payment

• Exception resolution: Work with Procurement, Receiving, requesters, and vendors to resolve missing receipts, insufficient PO funds, billing errors, and approval delays; track hold reasons, owners, and next action dates

• Vendor and payment support: Respond professionally to payment inquiries; obtain corrected invoices and credit memos; track credits and refunds; prepare payment support under established approvals and safeguards, including duplicate-payment checks for automatic debits

• Month-end support: Identify unbilled vendor and contractor costs; provide accrual support and reconcile vendor statements and AP records; coordinate coding questions and close items with Accounting

• Process improvement: Identify recurring exceptions and their causes; recommend practical fixes; update procedures and support approved workflow improvements, system testing, and cross-training

• Own the follow-through: Organize the queue by due date and risk, follow up promptly, and close the loop with vendors and internal partners

• Ask and investigate: Question unclear or inconsistent information, use supporting records to understand the issue, and bring recommendations to the supervisor

• Collaborate and protect controls: Work constructively across functions, communicate blockers early, handle sensitive information carefully, and preserve required approvals and documentation

What we're looking for:

• Relevant high-volume accounts payable experience, including two-way and three-way matching, vendor communication, and month-end support
• ERP experience required
• Working knowledge of debits and credits, accruals, expense coding, purchase orders, GL accounts, and reconciliations
• Strong Excel, strong attention to detail, atrong organization, and clear communication
• Ability to investigate discrepancies, recognize patterns, follow through, and adapt as processes change

Must-have requirements:

• Perform activities such as typing, standing, or sitting for extended periods of time
• Work in a facility that contains industrial hazards including heat, cold, noise, fumes, strong magnets, lead (Pb), high voltage, high current, pressure systems, and cryogenics